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Jan 18, 2020


  • Osborn Rosendal posted an update 1 year, 2 months ago

    A recent survey conducted with a leading provider of event store asked UK based event managers the fact that was their preferred tool for managing and planning their events. The most frequent tool by far was event keeper with 67% with the votes. Coming second and third were spreadsheets and ‘other’ respectively.

    Spreadsheets really are a thoroughly tested means of managing events – they’re able to track budgets, monitor resources and can be a good way of developing and managing lists. The main benefit of spreadsheets just as one event management tool could be the low priced connected with them. The majority of event managers get access to spreadsheets plus they are a widely accepted document format.

    However, you can find a large sum of drawbacks if event managers choose spreadsheets for their top level management tool. Common issues include:

    Poor efficiency: Using spreadsheets isn’t a extremely powerful technique of managing each of the elements of an event. It’s quite possible that event managers will likely be using a variety of spreadsheets, all with lots of tabs, holding a lot of data. Managing this all data within spreadsheets can be confusing to an outsider, and frustrating for those users.

    Lost data: Spreadsheets are merely as safe because the server/system they take a seat on. If they are maintained a pc harddrive, there is a risk that most your data will likely be lost if something goes wrong with that laptop or computer. Spreadsheets can also be vulnerable to freezing/stalling and unless case manager is familiar with saving on regularly, there’s a high risk that data and work will probably be lost.

    Trouble keeping data updated: Many events have multiple event managers, all with similar spreadsheets to organise and plan various areas. Problems arise when managers update spreadsheets without informing another event mangers that this spreadsheet changed. If event managers require a copy of the master spreadsheet and work on that, the actual soon becomes outdated. There are also issues when many event manger has to get the spreadsheet at the same time. Only one editable copy may be opened, inducing the others to become ‘read only’ – taking out the capability to make updates.

    Hard to create reports to measure success: A vital portion of event management will be the capacity to analyse event success. It is crucial to have the capability to understand what constitutes a particular event successful along with what has to be measured as a way to analyse event performance. Using spreadsheets makes video difficult job. Although creating graphs and charts might be easy on spreadsheets, the amalgamation and sorting with the data can be an extremely complicated and time-consuming task. It is quite a fact of life that whenever using spreadsheets, the game of measuring event performance is forgotten or dismissed.

    Lack of management information: Much like the issue in creating reports to analyse performance, there’s also a lack of management information overall. For companies organising many events annually it’s important to manage to have a clear picture of such events overall; understanding delegate numbers, budgets along with other KPI’s across all events might help shape event strategy in the foreseeable future.

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